Billing and Recovery Accountant at AOS LTD: (Deadline 31 July 2025)

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Background

AOS LTD is a Service Provider that was established from the Joint Venture between the Government of Rwanda and Korea Telecom and is incorporated under the laws and regulations of the Republic of Rwanda. The company is engaged in the business of providing advanced Information and Communication Technology (“ICT”) services based on a state-of-the-art Data Center, System development and Integrations, e-Government projects implementation and Consulting among others

In order to effectively accomplish its business objectives, AOS Ltd is looking for qualified and competent candidates to support its business operation.

Position: Billing and Recovery Accountant

Major Duties and Responsibilities

1. Invoice Generation

·       Prepare and issue accurate and timely invoices to clients in line with service agreements and approved rates.

·       Review supporting documentation (e.g. Service order forms, contracts) before billing.

·       Ensure that all billing reflects correct taxes, discounts, and terms.

·       Maintain and update the billing schedule for all active clients.

2. Invoice Reconciliation and Follow-up

·       Reconcile invoices with customer accounts and address any discrepancies promptly.

·       Send periodic customer statements and reminders for unpaid invoices.

·       Respond to client queries and provide clarification on invoicing details when needed

3. Debt Collection and Customer Follow-up

·       Monitor accounts receivable and identify overdue accounts.

·       Follow up with customers through calls, emails, and visits to ensure timely payments.

·       Maintain regular communication with clients regarding outstanding balances.

·       Negotiate payment arrangements where necessary and escalate persistent non-payments to management.

4. Reporting and Record-Keeping

·       Maintain an up-to-date accounts receivable aging report.

·       Prepare weekly/monthly reports on invoicing status and collections performance.

·       Track and report on collection targets and variances.

5. System and Documentation Management

·       Record all invoice and collection activities in the SAGE accounting system.

·       Ensure all billing and collection documents are properly filed and accessible for audits.

·       Assist with reconciliations during monthly and year-end financial closings.

6. Coordination and Compliance

·       Liaise with the sales team and finance teams to ensure accurate client billing.

·       Ensure all billing and collection practices comply with company policies and tax regulations.

·       Support audit processes related to receivables and billing.

Required Qualifications

1. Education:

·       Bachelor’s degree in accounting, Finance, Business Administration, or a related field.

·       Intermediate Level/CPA or ACCA qualification is the added advantage

2. Experience:

·       3–5 years of experience in credit control, receivables management, or accounting

·       Experience working with ERP systems (e.g., Sage, SAP, Oracle, QuickBooks).

·       Experience in reconciling customer accounts

3. Key Skills:

·       Strong knowledge of accounting principles, especially around accounts receivable and aging reports.

·       Excellent communication and negotiation skills.

·       Analytical and problem-solving skills to investigate overdue accounts.

·       Attention to detail and accuracy in record-keeping.

·       Good organizational and time management skills.

·       Proficiency in Microsoft Excel and accounting software.

4. Behavioural Attributes:

·       Persistence and resilience in handling difficult conversations with clients.

·       Integrity and professionalism, especially when handling sensitive financial information.

·       Ability to work independently and as part of a team.

Application

Interested candidates, who meet the conditions herein, should submit their application through via info@aos.rw; CC: hr@aos.rw

·       Application letter and Comprehensive Curriculum Vitae.

·       Copy of the biodata page of ID and Copies of Notified degree/ certificates.

·       Names and contact addresses (with telephone and emails) of 3 referees.

Deadline

The deadline for submitting the application is  July 31, 2025.

Notification

Please note that due to the high volume of applications we receive, we are unable to contact all applicants directly. If you haven’t heard from us within 14 days, please consider your application to have been unsuccessful

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